This new feature aims at:
- knowing who's teleworking or on the premises
- compensate your employees depending on their declared time for their different workplaces
If you want to follow up on your employees' workplaces for a given legal agency, therefore you'll need to set this up.
Administration> Legal agencies > select the right legal agency > Activities & expenses tab > "Workplace" section (at the very bottom of the page)
Add here the different workplaces that you wish to make available for your employees. For each of them, you'll be able to mention:
- Name: Name of the workplace that will be displayed in the dropdown in your employees' timesheets
- Type: Workplace category amongst three options (Customer office, Company office and Home office)
- State: Enables you to make visible or to archive a workplace
Administration> Legal agencies > select the right agency > Activities & expenses tab > "Timesheets alerts" section
You can configure alerts and also decide to make them compulsory by activating "Forbid document validation"
- The number of days declared on workplaces is bigger than expected (workable days - leaves)
- The number of declared days declared on workplaces is lower than expected (workable days - leaves)
Number of workable days
This number of days corresponds to the number of workable days within the employee's contract AND on which no absence has been declared.
Setting up a typical week
From their timesheet, the employee will be able to configure a typical week.
Your employee will then be able to set up his/her week:
Once the typical week configured, it will be pre-filled by default and if need be, you'll be able to declare modifications if there has been any changes.
As usual, you will have to declare your times and absences in the "Normal activity" section.
If need be, you'll also be able to modify your typical workplaces week.
Counter of workable days
This counter displays the number of expected days (which can be different from the number of working days if some absences have been declared in the "Normal activity" section)
Apps > ExtractPayroll > Configuration
You'll need to update your app's configuration to take this new feature into account.
New variables have been added to allow you to better manage your employees' advantages payment depending on their workplaces.
If you do not feel comfortable with using those variables, feel free to have a look at our tutorial about ExtractPayroll
Configure the advantages payment rules
A column has been added to the advantages payment rules section to enable you to choose the workplaces the rules will apply for.
Impact on the selection of "workplaces concerned"
Selecting workplaces will impact the variable [WKP_...] of this line by taking into account the information of the selected workplaces. If none of those variable types have been used on the line, then there is no use of selecting a workplace.
Configure the columns to extract
In the columns to extract, we've also added the new elements.
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